Purchasing

Draft an RFP from a description of what the city needs to buy

Write a clear invitation to bid with requirements and deadlines

Turn bid responses into an organized tabulation with a recommendation

Draft a professional award letter to the winning vendor

Write a courteous letter to vendors not selected for an award

Turn a department's need into a clear scope of work

Draft a memo justifying a purchase for approval and the record

Write the justification for a sole-source procurement

Draft a notice about renewing or ending a vendor contract

Write a notice listing surplus property for public auction

Compare vendor quotes into a clear side-by-side summary

Explain a procurement rule in plain language for staff

Create a checklist for onboarding a new approved vendor

Draft detailed specifications for an item or service being purchased

Write the justification for buying through a cooperative contract

Draft a note confirming a vendor's insurance and bond requirements

Explain a contract change order and its cost impact for approval

Summarize the year's purchasing activity for leadership

Draft the documentation memo for an emergency purchase

Summarize a vendor's performance into a review for the file

Draft the terms and justification for a blanket purchase order

Prepare a factual response to a vendor bid protest

Draft an agenda for a pre-bid meeting with prospective vendors

Summarize procurement cost savings into a report for leadership

Turn a requisition into a clear summary for the approver

Draft an addendum answering vendor questions on a solicitation

Summarize a contract's key terms in plain language for the department

Write outreach encouraging small and minority vendors to bid

Draft a memo declaring items surplus and recommending disposal

Write a plain-language reminder about purchasing card rules

Draft an RFQ for professional services

Write an RFI to survey the market

Draft an IFB for a construction project

Write a reverse auction event notice

Draft a cooperative piggyback purchase memo

Write an interlocal purchasing agreement summary

Draft a term/requirements contract setup memo

Write a standing purchase order justification

Draft an emergency purchase ratification memo

Write a best-value award determination

Draft evaluation committee instructions

Create an evaluation scoring matrix note

Summarize vendor reference checks

Draft a contract negotiation strategy memo

Write a notice of intent to award

Draft an award recommendation for council

Write a contract award summary sheet

Draft standard purchase order terms and conditions

Write a vendor debarment and suspension notice

Draft a vendor complaint response

Write a bid bond requirement note

Draft a performance bond verification note

Write a payment bond requirement notice

Draft a certificate of insurance request

Write a W-9 and new vendor setup request

Summarize vendor diversity and spend data

Draft a HUB/DBE outreach plan

Write a local vendor preference explainer

Draft a cooperative membership renewal note

Write a procurement dollar-threshold quick guide

Draft an informal quote request

Write a small purchase justification

Create a contract compliance checklist

Draft a contract amendment memo

Write a contract extension justification

Draft a contract close-out memo

Write a contract file audit note

Draft a vendor payment dispute resolution note

Write an invoice discrepancy letter

Draft a prompt payment compliance reminder

Write a requisition return-for-correction notice

Draft a purchasing card application guide

Write a purchasing card transaction review note

Draft a purchasing card misuse notice

Summarize cooperative purchasing savings

Draft a spend analysis summary

Write a category management strategy note

Draft a sustainable and green purchasing guide

Write an interdepartmental surplus transfer memo

Draft a surplus vehicle auction listing

Summarize surplus auction results

Write an asset disposal authorization

Draft an inventory reconciliation summary

Write a warehouse reorder point note

Draft a fixed asset tagging guide

Write a receiving discrepancy report

Draft a vendor and supplier fair announcement

Write a 'how to do business with the city' guide

Draft a vendor bidder registration guide

Write an upcoming solicitations calendar

Summarize a pre-proposal conference

Draft a vendor question response log

Write a bid protest procedure explainer

Draft a procurement ethics reminder

Write a vendor conflict-of-interest disclosure note

Draft a lead-agency cooperative RFP note

Summarize upcoming contract renewals

Draft a purchasing policy manual section

Write a department procurement training note

Draft a detailed annual purchasing report